When you first apply to the FMCSA for your MC (motor carrier) number your information is sent via the internet to a publicly listed site that all FMCSA authorized process agents have access to.
There are many process agents nationwide and you will receive a number of phone calls, faxes and mailings. If you have used our company or an other agent please inform then that you already have an agent. We at SKB Trucking Permits offer personalized service at lower cost, saving you, our valued client money.
Q: Process agents, who are they and why do I need them?
A: Federal regulations mandate that every Interstate Authorized For Hire Carrier operating under their own operating authority have a current BOC-3 form on file with the Office of Motor Carrier Safety. The BOC-3 form is a list of registered process agents for each state, who, in the event of a legal action being presented against the motor carrier by an individual or legal entity from outside the carriers domicile (home) state, would accept the papers being served on the carriers behalf and then would forward them to the carrier being served. A current BOC-3 form must be on file with OMSCA in order to secure operating authority and maintain operating status.
Q: US DOT Numbers, Who must apply?
A: All motor carriers operating a Commercial Motor Vehicle in Interstate or Foreign commerce be assigned and display a USDOT number before interstate operations begin. This includes all intrastate private, exempt, for hire and passenger motor carriers. Motor carriers operating intrastate transporting placarded hazardous materials must also comply. **Non Haz Mat Intrastate carriers domiciled in Connecticut and Maryland must apply for a DOT number off line and it will take 4 to 6 weeks for the state to process.
A Commercial Motor Vehicle is defined by the FMCSR Part 390.5 for the purpose of compliance with DOT Marking Requirement 390.21:
Commercial Motor Vehicle means any self-propelled or towed motor vehicle used on a highway in interstate commerce to transport passengers or property when the vehicle: has a gross vehicle weight rating (GVWR) or gross combination weight rating (GCWR) or gross combination weight (GVW) of 10,001 pounds or more; Is designed to transport more than 8 passengers (including the driver) for compensation; Is designation to transport 16 or more people including the driver, and is not used to transport passengers for compensation; Is transporting hazardous materials in quantities requiring the vehicle to be placarded. (There is no weight threshold for placarded vehicles and applies to both intrastate and interstate operations.) Effective January 1, 2003 all Intrastate operators of commercial motor vehicles with a gross vehicle weight rating (GVWR) or gross combination weight rating (GCWR) or gross vehicle weight (GVW) or gross combination weight of 10,001 pounds or more domiciled in the following states must now secure and display a USDOT number: Alabama, Colorado, Florida, Georgia, Iowa, Kansas, Kentucky, Michigan, Minnesota, New York, Ohio, Oregon, South Dakota, Tennessee, Utah, West Virginia and Wisconsin.
UCR (Unified Carrier Registration Plan):
The Unified Carrier Registration Plan or UCR is the new interstate agreement governing the collection and the distribution of registration fees and financial responsibility information that replaces the Single State Registration (SSR).
This plan started in September 10, 2007 with enforcement starting November 15, 2007. All UCR's must be renewed yearly. Unlike the old SSR, all entities conducting interstate operations must register. This includes; Brokers, Freight Forwarders, Private Motor Carriers, For Hire Motor Carriers (including authorized for hire and exempt carriers), Carriers of Passengers and Leasing companies. Anyone that is holding a separate MC number such as a broker and motor carrier must register each entity separately.
Also, unlike the old SSR system, trailers will be included in the calculation of fees. When completing the application, trailers and power units will be added together to determine the fees due based on the total number of units.
The Following pertains to carriers with operations in New York , Kentucky or New Mexico:
New York: All vehicles 18,000 pounds and over must have a NY HUT. This permit is available as temporary that will convert to permanent. All tractor trailer units that transport any type of fuel must get an AFC permit for trailer as well as a HUT for Power
unit. All straight trucks that transport any type of fuel must get an AFC permit only.
Kentucky: All vehicles with an actual or registered gross weight over 59,999 pounds must have a KYU number. Available as a temporary but must apply via application to secure permanent. If time allows it is advisable to secure permanent credentials. You must have a KYU number before operating on Kentucky highways. A KYU number is proof that you have registered with Kentucky to pay a per mile tax. Highway use tax forms will be sent to you on a quarterly basis and must be completed and returned by the required due date. KYU numbers no longer need to be posted on the sides of your power unit since your USDOT# will be used as means of identifying the carrier and the status of the carriers KYU account.
New Mexico Weight Distance Tax ID: All commercial motor vehicles with a gross weight of 26,001 pounds or more must secure a New Mexico Weight Distance Tax Identification Permit before operating on New Mexico highways. Temporary permits are available at the New Mexico Port of Entry but are a costly alternative to securing a permanent permit. The NM Weight Distance Tax ID Permit is proof that you have registered with the New Mexico Department of Taxation and Revenue to pay a per mile tax. Highway use tax forms will be sent to you on a quarterly basis and must be completed and returned by the required due date.
Broker Bonds: A property broker must have a surety bond or trust agreement in effect for $10,000. The FMCSA will not issue a property broker license until a surety bond or trust is in effect. The broker license shall remain in effect only as long as a surety bond or trust is kept in effect. Keeping the bond or trust in effect is the sole responsibility of the broker. Evidence of a surety or trust must be filed using the prescribed Form BMC-85. These forms are furnished by the financial institution providing the surety or trust agreement. The surety or trust agreement is to ensure the financial responsibility of the broker by providing for payments to shippers or motor carriers if the broker fails to carry out its contracts, agreements or arrangements for the supplying of transportation by authorized motor carriers.
To have an agent contact you regarding a bond or trust agreement, please complete the contact page and submit it to us.
Q: What is the BOC-3 and why do I need one?
A: The BOC-3 is the form used by the FMCSA to list the "process agents" in all states. A "process agent" acts as a representative to forward legal or court documents in any proceeding that might be brought against your company. Having a process agent listed in all 50 states is known as a "blanket coverage". We do provide this type of coverage for all who apply for our BOC-3. Everyone who files for ICC Interstate Authority is required by the FMCSA to have a BOC-3 with current "process agents" in every state traveling through or conducting business. Without a BOC-3 on file with the FMCSA, you cannot receive a Certificate of Authority.
Now that you have your MC number you need to comply with the rest of the filings the FMCSA requires of you.
1. Common Carrier BMC91 (Liability Insurance) and BMC34 (Cargo Insurance)
If you filed as a Common Carrier and you are a towing company with a hook policy in your Liability you are exempt from the Cargo filing, so please make us or FMCSA aware of this. If you are also a dump truck hauling dirt, or an exempt commodity please call us for that filing as well. You need to call your insurance company and give them your MC number and ask them to electronically file proof of your liability coverage to FMCSA. This process should only take 72 hours to post depending on the insurance company.
2. Contract Carriers: BMC91X (Liability Insurance) NO Cargo Insurance Required
Filing as contract carrier you are only required to file proof of liability. You need to call your insurance company and give them your MC number and ask them to electronically file proof of your insurance with the FMCSA. This process also, usually takes only 72 hours depending on the insurance company.
3. Broker BMC85 (Broker Bond in the amount of $10,000)
If you have not already found a company to help you with this bond please contact us. We do have a company that we trust will give you the best deal and the best customer service.
There are two filings you need to complete before they will issue you a grant date. Right now the MC number you have is your permanent number, but it will not be activated until the above two filings are completed.
You will be put on a protest board within 3-4 business days after you receive your MC number and you will remain there for 10 consecutive days. As long as your BOC-3 and insurance are on file within those ten days then you will be issued a grant date that will be effective within 3-4 business days after those consecutive 10 days have passed.
Please Note: FMCSA will not issue a grant date until the BOC-3 and insurance are on file. If you do not complete your filings within these 10 days, you will not lose you authority, however you will not be able to operate with out BOC-3 and insurance being on file. However, the FMCSA will only allow you 90 days from issuance of your MC number for you to comply with the remaining filings, so if your insurance takes a few more weeks to do that filing for you it will still be ok. Once the 90 days has past if you do not have both your BOC-3 and insurance on file your MC number will be revoked and you will have to reapply all over again.
Q: What is Interstate Authority?
A: Any motor vehicle or freight broker operating for hire across state lines. In other words, if you are operating (for-hire) outside the state your business is located then you need ICC Interstate Authority.
In order to secure your Interstate (formerly ICC) Authority quickly and efficiently please take the time to review these instructions:
Contact your insurance agent and determine that you have adequate insurance coverage. Also advise your agent that we will be contacting them upon receipt of your MC Docket Number. (approximately 2-3 weeks from the date that you receive your completed questionnaire) We will be requesting that they contact your insurance company to file the prescribed forms as required by the Office of Motor Carrier Safety Administration. This filing must be done within 21 days of a docket number being issued. If the filings are not made in this time frame you will be issued a warning which will state that you have an additional 60 days to file proof of adequate insurance. If within this time frame your insurance is not on file, your application will be dismissed. There are no refunds for dismissed applications.
1. File for the US DOT Number MCS-150 form.
2. File the OP-1 to obtain a MC Number.
3. File the BOC-3 with the FMCSA.
4. File the necessary insurance or surety bond.
5. Wait 10 days for the 'protest period' to complete.
6. Certificate of Authority is granted.
7. Broker Authority is now legal for operations.
8. Truck Authorities (Common or Contract) have to file a UCR with your domicile or base state.
9. After receiving the UCR you are now legal to begin operations.
10. Keep a copy of the UCR in each vehicle.
SKB Trucking Permits can assist you throughout the entire process.
SKB Trucking Permits & Logistics, Inc.
10811 Majuro Drive
Jacksonville, FL 32246
SKB Trucking Permits & Logistics, Inc.